We recommend that you upgrade to, part of Office 2016 for Mac, which is free for faculty, staff, and students. But if someone has chosen to share their calendar with you, you'll be able to look at the items in more detail.
Depending on the level of access they've granted you, you may also be able to modify items. To view another person's shared calendar, complete the following steps. Once you've done this, you'll see their calendar listed under My Calendars in the Calendar section of your Navigation Pane every time you use Outlook. From the File menu, select Open, then select Other User's Folder.
In the small dialog box, first select Calendar from the Type drop-down list. For User, type all or part of the person's name (or their NetID). If you don't get the name exactly right, the Exchange server will try to find the mailbox you're looking for. Check to make sure it's the right one, or click on the right one. Then click Select.
Quit Outlook. Even though you'll already see the person's name listed in the Navigation Pane, don't be fooled. You must quit and restart before things will work properly. Restart Outlook.
In the Navigation Pane you should now see an additional calendar with the person's name. About this Article.
Important: If you create a new calendar under your Exchange calendar, the new calendar will also sync with the Exchange server. However, if you create a meeting on the new Exchange calendar, responses to this meeting aren't counted. At the bottom of the navigation pane, click Calendar. In the navigation pane, select the calendar under which the new calendar will be saved.
Open Shared Calendar Mac Outlook
If you don't see the calendar you want, expand or collapse the categories list. On the Organize tab, click New Calendar. In the navigation pane, type a name for the new calendar. Tips:.
Share Outlook Calendar With Team
Drag events between calendars to move them from one schedule to another. New events you create are saved in the calendar currently selected in the navigation pane. To see or hide a calendar, simply select or clear the check box next to the calendar name. To delete a calendar you create, click the calendar in the navigation pane, and then on the Edit menu, click Delete. Share your calendar with someone else. In the navigation pane, click Calendar.
On the Organize tab, click Calendar Permissions. Click Add User, type the name of the user, and then click Find.
In the search results, click the user's name, and then click OK. In the Name list, click the user's name, and then on the Permission Level pop-up menu, click the access level you want. To customize the user's permission levels, select or clear the check boxes. You can also change the options for Edit Items and Delete Items. Important: To open another person's calendar, both you and the other person must have Microsoft Exchange account and the account owner must grant you permission. Click Calendar on the navigation pane.
On the Organize tab, click Open Shared Calendar or Open Calendar. Type the name of the person who granted you access, click the person's name, and then click OK. If you have multiple Microsoft Exchange accounts, on the Account pop-up menu, click the account you want to use to open the other user's calendar. On the Type pop-up menu, select Calendar, and then click OK. The shared folder appears in the navigation pane under the Shared heading.